Practice, practice and practice

To improve our English we keep on practicing with writing assignments and presentations.
we had to write a memo-report which is being graded, It's about Leatty which runs a project in Shanghai who has a lot of problems, and i have to advice what they should do to save the project. I will give you feedback on it when i know the grade and the teacher has given her feedback.

Memo report

To:                            CEO of Leatty.

From:                      Managers of Shanghai works.

Date:                      12 December 2011.

Subject:                Devise strategy to rescue the project.

Introduction

On 12 December, the  managers of Shanghai works and managers of Leatty discussed how they have to devise the strategy to rescue the building project. We urgently need to improve the strategy,  involving the bad communication which causes delays and complains of both companies. We have agreed on the following plan to rescue the project.

Information exchange and coordination tasks

We propose an videoconference at 8.00 am Toronto time on Monday, Wednesday and Friday so that both companies can talk to each other on the best time for both, this makes it easier to exchange information and to coordinate the tasks to both parties. Furthermore they can react quicker in case of emergency and a ‘blackboard’ will be introduced which is accessible for all the employees.

Communication, morale and work practice

We advise that the employees should get more to finish their job, which improves the quality of the end-product. Moreover the morale can be improved with extrinsic rewards and the so called ‘get together’, which can be trips with employees to create more understanding to each other. Furthermore with these points we hope to create a strong culture among the employees by both companies.  

Atmosphere

Finally, it is important to improve a good atmosphere during the project by both companies. Both companies should ensure jobs to their employees, which creates a good feeling among the employees. Which lead to better work performance and a better atmosphere between the employees.

Conclusion and recommendations

All managers suggest that implementing these recommendations is the best solution costly and might cause some reorganisation. After thorough research and discussion, we firmly believe that improving the information exchange and coordination of tasks are core for improving the company’s project.

We look forward to your reaction and hope we have the opportunity to present you a more detailed action plan for this urgent issue.

Pascal Corée

Manager of Shanghai works